Backend Operations for Gyms That Scale
We Help Gym Owners
Grow Revenue 50%+
Without More Ads
Your gym does not need more leads, more ads, or another marketing agency. It needs backend systems that stop the revenue leaks and scale what already works. We have helped protect $12M+ in revenue for gym owners doing $500K to $2M. No content machine required.
Watch: How We Install Backend Systems
Revenue Protected
Avg Member Growth
Min Recovered Per Audit
Avg Time to Results
As Referenced In
What We Install
Six Systems That Remove You
While Increasing Your Revenue
Your gym should grow without you being the bottleneck. We install the infrastructure that runs your operations, protects your revenue, and scales without adding headcount.
Sales Pipeline Design
We build the pipeline that turns cold leads into booked calls. Custom stages, automated follow ups, and conversion tracking that actually works.
Retention Engine
Stop losing members you already paid to acquire. We install the systems that catch cancellations before they happen and re-engage dormant members.
Staff Operations
Your team should run the gym, not the CRM. We build SOPs, automations, and dashboards so your staff executes without you micromanaging.
Backend Infrastructure
CRM configuration, payment processing, reporting dashboards, and integration architecture. The unsexy work that makes everything else possible.
Audit and Optimization
We audit your existing systems, identify the bottlenecks bleeding revenue, and fix them. Most gyms have $40K to $80K in annual leaks.
Scale Architecture
Ready for location two? We design the systems that let you replicate without rebuilding. Same playbook, new location, zero chaos.
The Transformation
What Happens When You Install
the Right System
// CRM PIPELINE VIEW
conversion: 17% | speed_to_lead: 3m
CRM Dashboards
Full pipeline visibility. Every lead tracked from first touch to closed deal. No more guessing who to follow up with.
// AUTOMATION ENGINE
TRIGGER → new_lead_created
ACTION → send_sms + send_email
TRIGGER → no_response_48h
ACTION → voicemail_drop
TRIGGER → member_inactive_7d
ACTION → retention_checkin
active_workflows: 14 | fires_today: 89
Automated Workflows
Follow ups, check ins, onboarding sequences, and retention alerts that fire without you lifting a finger.
// REVENUE DASHBOARD
payments_processed: $47.2K | alerts: 0
Revenue Tracking
Stripe integration, payment dashboards, churn alerts, and financial reporting that shows exactly where you stand.
The Proof Hub
Real Systems. Real Revenue.
Member Growth
Aktiva Gym (F45)
Marcus
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Aktiva Gym (F45)
From 47 to 212 members in 6 months. Automated lead follow up, pipeline restructuring, and retention systems with early churn detection. $37K weeks became normal.
Systems Installed:
Lead Follow Up + Pipeline + Retention + Close Sequences
Revenue Growth
OKIRU Coaching
Simon Wang
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OKIRU Coaching
From $68/mo to $19K/mo in 12 months. Full CRM infrastructure, Skool integration, and sales systems built from scratch. Now closing $1,700 deals on repeat.
Systems Installed:
CRM + Skool Integration + Sales Systems + Revenue Tracking
In 30 Days
Josh Da Silva Coaching
Josh Da Silva
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Josh Da Silva Coaching
From $0 to $5K MRR in 30 days. Sales system built from scratch, 2x show rate from follow up sequences, closing $2,700 PIFs same day.
Systems Installed:
Sales System + Pipeline + Follow Up Sequences + Offer Structure
Collected in 7 Days
Daniel Christie Coaching
Daniel
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Daniel Christie Coaching
$15K collected in one week. From zero infrastructure to $12K/mo deals. CRM and lead tracking built from scratch with 85% close rate.
Systems Installed:
CRM + Lead Tracking + Skool + Close Sequence Optimization
Revenue Saved
Iron Lion Fitness
Steph & Ron
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Iron Lion Fitness
Retention system caught 47 at risk members in month one. Saved $28K in annual revenue with automated churn detection and save workflows.
Systems Installed:
Retention Engine + Cancellation Save + Member Alerts
Monthly Revenue
PowerHouse Gym
Operations Team
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PowerHouse Gym
Scaled from $22K to $60K per month. No ads. Backend systems only. Full staff SOPs and scale architecture for multi location readiness.
Systems Installed:
Full Backend + Scale Architecture + Staff SOPs
Why Ardent GSI
We Are Not Consultants.
We Are Operators.
Most consultants hand you a strategy deck and disappear. We get into your CRM, build the workflows, train your staff, and stay until the system runs without us. We have done this for gyms across North America and our systems protect over $12M in annual revenue.
We install systems, not slide decks
54% outbound response rate (industry avg: 8%)
Every system comes with SOPs and staff training
Month to month. Results keep you, not lock ins.
Your Backend Is Leaking Revenue.
Book a discovery call. We will tell you exactly where the leaks are and how to fix them.
Explore More
Our Services
Sales pipelines, retention engines, staff SOPs, and backend infrastructure we install for gyms.
Proof Hub
Real case studies and results from gym owners and coaches who installed our systems.
FAQ
Straight answers about how we work, what it costs, and what results to expect.
About Ardent GSI
Why we exist, who we serve, and how we are different from agencies and coaches.