What is Ardent GSI Systems?

Ardent GSI Systems is a backend operations consulting firm for gyms doing $500K to $2M revenue. We install sales pipelines, retention engines, staff SOPs, and CRM infrastructure that help gym owners grow revenue 50%+ without more ads. We have protected $12M+ in revenue for our clients.

What gyms do you work with?

We work exclusively with gyms doing $500K to $2M in annual revenue. This is the sweet spot where backend systems have the highest ROI. We have worked with F45 franchises, boutique fitness studios, CrossFit boxes, and traditional gyms.

Do you offer online coaching?

Yes. We work with online coaches and fitness businesses through our CoachStack division. We help coaches build sales systems, retention infrastructure, and backend operations to scale their coaching business without hiring staff.

What is included in a typical engagement?

A typical engagement includes: sales pipeline design with automated follow ups, retention engine setup with early churn detection, staff SOPs and dashboards, CRM configuration (GoHighLevel), payment processing setup (Stripe), and ongoing optimization. Most engagements are 90 days to 12 months.

How much does it cost?

Pricing varies based on scope and complexity. We offer retainer based engagements ($1,000 to $2,000/month) and project based work. The best way to get pricing is to book a discovery call and we will assess your gym backend and give you an exact quote.

Can you help my gym if we are just starting out?

We focus on gyms doing $500K to $2M revenue. If you are just starting out, we recommend building your foundation first (getting to $100K revenue) and then reaching out. We have resources and templates that can help early stage gyms, but our main service is designed for established gyms.

How do I get started?

Book a free discovery call at ardentgsi.ca/contact. We will assess your current backend, identify revenue leaks, and tell you exactly what to fix. From there, we can discuss whether a formal engagement makes sense.

Verified Results

Case Studies

Real before and after breakdowns from gym owners and coaches who installed Ardent GSI backend systems. No theory. Just verified metrics and the exact systems that produced them.

$12M+

Revenue Protected

94%

Avg Retention Rate

54%

Outbound Response

$40K+

Avg Revenue Recovered

GymOntario, Canada|6 months

From 47 to 212 Members

Marcus — Aktiva Gym (F45 Training Franchise)

+351%

Member Growth

47 to 212 members

Revenue

Doubled in 90 days

3.82%

Attrition Rate

Industry avg: 8 to 12%

$37K

Weekly Revenue

Consistent weekly target

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Aktiva Gym: From 47 to 212 Members in 6 months

Aktiva Gym growth metrics: 78% show rate, 45% lead to trial, 62% trial to member

Aktiva Gym revenue dashboard: $37K weekly revenue, 325 clients

Before Ardent GSI

✗47 active members
✗No lead follow up system
✗No structured trial process
✗No retention tracking
✗Leads walking to competitors who replied first
✗Revenue plateaued

After Installation

✓212+ active members
✓Automated lead follow up under 5 min response time
✓Pipeline restructuring and full tracking
✓Retention systems with early churn detection
✓Close sequences converting trials to members
✓$37K weeks became normal

“Biz 4.5xed in 5 months and we are still scratching the surface. Replaced work with intentional work and this is the result.”
— Marcus, Aktiva Gym (F45 Training Franchise)

Systems Installed

Automated lead follow up (under 5 min response)Pipeline restructuring and trackingRetention systems with early churn detectionClose sequences that convert trials to membersStaff SOPs for consistent execution

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Online CoachToronto, Ontario|12 months

From $68/mo to $19K/mo

Simon Wang — OKIRU Coaching

+28,166%

Revenue Growth

$68/mo to $19K/mo

$1,700

Deal Size

Repeatable closes

12 mo

Timeline

Full transformation

$5K+

Weekly Collected

Consistent weekly revenue